Kelly Exteriors
1238 Shepherds Mill Road
Berryville, VA 22611
Phone: (703) 865-7550

Undersecretaries Helper Secretaries Agency and Solution Directors Regional Directors Institutions Unit Superintendents Community Simple and Additional Education Heads Others Concerned

1. The office of studies (DepEd) fears the encased rules regarding Transfer of Learners’ college registers, which ensures standard operations and practices on the need, and discharge of students’ Form 137 (lasting history) and Form 138 (document credit) in total open institutions country wide.

2. This policy will guarantee the soft and successful asking for and releasing of students’ class information without inconveniencing the students and adults.

3. All DepEd sales and other related issuances, rules, and terms, which have been inconsistent with this specific coverage, happen to be hereby repealed, rescinded, or altered consequently.



I. Rationale

There are two fundamental class reports that reveal the learner’s profile and educational and extra-curricular standings: Form 137, known as the everlasting track record, which contains the learner’s shape and historical educational tape, and Form 138 and the state credit which shows the educational functionality of a learner in a provided class 12 months. DepEd Order Number 8, s. 2015, the class review insurance, supplied the rules throughout the expertise to be a part of methods 137 and 138.

Type 138 are released to Grades 1 to 10 learners every grading years while score 11 to 12 will receive they every close term. At the conclusion of the institution annum, Form 138 was a required post for a learner enrolling to the next score degree because furthermore suggests the learner’s advertising standing. But then, school authorities obtain the production of type 137 of marks 1 to 12 learners whom convert to a different college or changeover from elementary to second.

Within the lack of specified methodologies, the whole process of seeking and publishing of established faculty lists of students differs per faculty. This coverage shall develop the systems as used through the faculty in handling the learner’s faculty documentation if students enlist, exchange schooling, and request essential reports other people relevant needs.

II. Scope on the Rules

This purchase aims to start standard processes plus standards in request so release of learners’ means 137 (everlasting register) then Form 138 (Report Card) to all schools and Schools Division Offices (SDOs) nationwide.

III. Definition of Provisions

  1. Form 137 (long-term track record) – permanent faculty learner tape revealing the historical academic and co-curricular record of this learner
  2. Form 138 (review credit) – report showing the academic results of a student in specific college season
  3. Getting Faculty – the institution seeking for all the long-term reports of a transferring student
  4. Coming School – the school delivering the long-lasting information of a moving student

IV. Insurance Statement

The section hereby determines the conventional tasks and protocols in asking for and launching of learner’s class files. This method follows the DepEd’s eyesight, quest and primary beliefs and signs up for the maxims of:

a. Free, high quality standard knowledge;

b. Transparency and liability;

c. Accessibility and regular discharge of learners’ college files; and

d. protection and privacy of learners’ registers.

Tips on Learner’s College Records

This insurance policy outlines the regular methods into the move of learners’ university registers. This coverage points the functions in seeking the long-lasting faculty documents (type 137) for an efficient transfer of documents without inconveniencing the mother and father and also the students.

To be sure the effective launch and pass of students’ school registers, the below shall be noticed:

a. The transport of files of students needs to be made simple and rapid without encumbering the learners and mother. However, this should maybe not endanger the privacy and protection of faculty reports.

b. obtaining education shall get all lasting information (kind 137) ly incoming learners prior to the close of 1st grading stage. For transferred-in students while in the school seasons, transfer of records shall be secured four weeks (30) from first-day of school work.

c. Learners and/or their own moms and dads or guard usually are not able to hand-carry the long-term documents (kind 137) with the receiving faculty.

d. If there is unavailability of version 137 because of settings beyond the controls, the state on promos (University Form 5) works extremely well as substitute, which is available in the universities section company (SDO).

e. The student data process (LIS) shall be put as system inside the demand and launch of learner college information; therefore the deal shall firmly be within the receiving and originating schools merely.

The next processes ought to be implemented to help the request and production procedure:

A. School-to-School Pass of casual sex dating Form 137

The bulk of purchases on transport of learner’s school history generally occur during enrolment duration and after the beginning of tuition. To enable the smooth and fast transport of files, the flowchart below represent the procedure of request and release of learners’ Form 137between the receiving class and originating university;